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How did the organizers do it? This is exactly the question we want to get to the bottom of in this case study. In this article, we introduce you to the initial situation and the result. If you are interested in the method, you can download the entire case study by filling the form at the end. You will receive a mail which shows you how.

The organizers contacted us and asked for help. Subsequently, we accompanied the event to a large extent and actively participated in the conception and creation of the app. In this case study, we want to show you exactly what we recommended and implemented. At the beginning just this tip: It’s all about promotion and participant interaction.

Would you like to take a closer look at the app? Then just click here:

The Audience

From students to retirees, all ages were present. However, not all target groups get along equally well when using electronic media. The younger ones are, according to experience, much more affine than older participants.

Nevertheless, a proper promotion before and during the event is important – for the older participants, to give the digital solution a chance and for the younger ones to use it on their devices despite the flood of apps.

Usage Statistics – How many users were there?

The short answer: Quite a lot! The app was opened for the first time on 223 devices. There were 533 sessions in total, which means that each user visited the app 2.39 times. 5,633 pages were visited within the app- that’s 10.57 pages per session. The average session lasted 7:31 minutes.

Incidentally, there were 150 users in the app on the day of the event. This corresponds to 71% of those present (around 210) guests. A fantastic result!

As far as the survey participation is concerned, with 74 replies 35% of the guests were involved. That too is a great value

What we say: These numbers are a complete success! First and foremost, it is thanks to the successful promotion of the app. In the case study, which you can download by filling out the form at the end of this article, you can read about the three factors that we strongly recommend. In addition, we show you some other things which are necessary for the successful use of an event app.

What do the organizers say?

At the end of this case study, Katja Weber will speak on behalf of the organizers. She accompanied the Strategy Conference organisationally and will explain why she decided to use an event app in general and why LineUpr in particular.

We learned about LineUpr from our colleagues at Energy Saxony e.V. We decided to use an app to go the digital way of event marketing and event information. Additionally, we wanted to increase the interaction of our guests with the event

We particularly liked the professional support for the complete creation of the event app, especially the active involvement of the audience through live surveys and obtaining feedback and taking on questions from the audience. Furthermore, we also like the ecological aspect very much, as we were able to largely get rid of paper printouts in the form of lists etc. (participant lists, agenda) thanks to the digital representation of all information about the event.

Thanks to the entire team of the Strategy Conference for their pleasant cooperation! We hope it was not the last time!

The post Mission Impossible: Event App successfully implemented despite many hurdles first appeared on LineUpr Blog.

We love BarCamps! Therefore, we are always happy to support such an event. We think that such a young and innovative event format deserves all the help it can get.

We are often asked if there are any other good, and most importantly, free tools that are suitable for hosting BarCamps. In addition, we have been to some Barcamps and want to show you what the organisers use there.

The planning: Exchanges among Organisers

Everything starts with an idea. So that it doesn’t just end in talk, you should hold on to everything that comes to mind or is talked about. For this reason, it is important to have the simplest possible solution. That’s exactly what the initiators of Etherpad, an open-source tool allowing the simultaneous editing of notes, thought.

The inviting user can decide whether the invitees are allowed to edit, comment or just read. The functionality is good, and the app can be downloaded for Windows, Mac and Linux.

At http://etherpad.org/ you can get an overview of the functions. If you like it and you maybe still have a little money lying around, then the developers would certainly be happy about a small donation.

The Promotion: Everyone needs to know about it

In addition to the well-trodden paths such as Facebook, Eventbrite and XING Events, there are also providers who put the interaction of the guests at the centre of attention even after the event. And since the BarCamp format lives on year-round networking, you should use exactly such a tool. So instead of looking for new guests every time, just keep the already existing ones. Of course, content input is needed here, but if you organise a BarCamp for any of your favourite topics, the effort should be kept in check.

An example of such a platform is Meetup. At https://www.meetup.com/en-US/ you can register and start filling your group first with people and then with content. What we liked best: You don’t need to register if you want to look at a group. For those interested, you can also present content.

In general, we would not recommend you to just rely on one platform for the promotion. That is why the BarCamp list should also be mentioned here. Under http://www.barcamp-liste.de/ you can get in touch with the operators and get your BarCamp listed. There are a lot of camps listed in the DACH area and the site is ranked well on Google, which increases its findability.

Make a Buzz at Camp!

A BarCamp thrives on interaction with social media! So, ask your guests to post properly and to stream. This works even better if the participants can follow what the others are saying on a large screen. So-called social walls are perfect for this! A provider who uses a freemium model is walls.io and they even make a positive exception for BarCamps! Just contact the team and you will get free premium access from them.

Why walls.io? The social network options which can be tapped are endless. In addition, the surfaces can be adapted to your corporate design.

To get a better picture, just check out https://walls.io/

Before, during and after: Event App!

In case you didn’t now as yet: LineUpr gives, without exception, every BarCamp a free event app with our maximum range of functions. All you have to do is contact us. Email us at team@lineupr.com, call +49 351 32111650 or post a message to @teamlineupr on Twitter – any way works. We will then get back to you with a coupon code.

So, if you just want to digitalise your session board, conduct polls, and get feedback then get in touch with us!

Your solution was not included? Just ask!

If you have already chosen a special software that you would like to use, then don’t hesitate to pick up the phone! If there are people on your BarCamp that match the vendor’s product then the chances of sponsoring are good. Of course, you can help out with that. And even if you don’t get the solution for free, you can certainly talk about a decent discount.

Summary

In this text we have shown you a collection of tools and platforms that aren’t allowed to be missing from any BarCamp. They all have in common that they are either completely or exclusively for Barcamps free.

What is your feedback on Tools for BarCamps? What did we forget? What are your experiences with the tools we researched? Let us know in the comments.

Do you know someone who is organising a BarCamp? Then we would be happy if you share our article. You can find other helpful articles in our blog under the keyword “BarCamp”

The post Working with a tight budget – Free Tools for BarCamps first appeared on LineUpr Blog.